If you are suddenly in a situation in which you need to communicate information to others and you are unsure of which software you should make professional presentations. There are many options available and you’re not sure what you should use.
However, there are many additional advantages to making use of Microsoft PowerPoint for your presentations as well. In this article, I’ll discuss provide the top advantages that come from the use of Microsoft PowerPoint for presentation design!
1. Most widely accepted file format
Microsoft PowerPoint is a widely accepted file format in which slide templates are utilized to communicate information. It is a part in the Microsoft Office Suite and is compatible with Google Slides, Keynote, and various other open-source presentation software.
Based on research findings on the use and popularity of the presentation program, it is estimated that PowerPoint is used on over one billion computers around the world! It is estimated that there could be around thirty million PowerPoint presentations made every day.
The benefit of having an incredibly popular and well-known software is that it is likely to be a well-known program for the person who you are sharing an event with.
2. Many Options for Exporting Files
One of the advantages offered by PowerPoint is the ability to export your entire presentation, or portions of it, in various formats. PowerPoint presentations can be viewed on different devices. You can choose what information you would like to show.
Because you don’t have to deliver a presentation to be in .ppt or .pptx format and the receiver doesn’t need PowerPoint and PowerPoint Viewer to view the presentation.
It is possible to export the presentation in pdf format and the design and layout won’t be changed. The slides of your presentation can be downloaded and saved to .png as well as .jpg format.
If required the presentation could be converted into a video format and saved in Mp4 format. If GIFs are part of your presentation the gifs can be stored as gifs and export as animated GIFs.
There is always the print possibility of exporting your entire presentation, or portions of the presentation to Word. Once you’ve exported the presentation to Word the presentation can be edited prior to printing.
The way you export your presentation is up to you. choose, you are able to export the presentation in any way you like, either in entirety or just certain slides. It can be emailed via an email or utilize the Cloud to ease the saving and exporting for the slideshow.
3. It offers a wide range of design flexibility and Creativity
PowerPoint offers a wide range of flexibility for design and in. For instance, you can make use of its visual hierarchy feature when creating your slides. By using this feature, you ensure that the correct elements and contents catch the attention of viewers.
Other options include merging shapes as well as the creation of layers, as well as the inventive use of colors. There is also an eyedropper feature in PowerPoint which lets you utilize any color on your screen to create your presentation!
Through The Design Ideas feature, you can make the content for the slide. PowerPoint can provide you with various design options to enhance it.
The design options PowerPoint provides can in many aspects be compared to sophisticated design software like Adobe InDesign. There is no need for separate software to create your slides. PowerPoint comes with built-in functions.
4. Lets you Use Creative Templates
The layouts of your presentations are what attract the eye and aid in communicating what you are trying to communicate. The PowerPoint’s unique templates save you the effort of creating personal templates.
If you’re an expert in design, PowerPoint allows you to design your own templates should you’d like to.
When you utilize PowerPoint’s innovative templates feature PowerPoint automatically comes up with design concepts for you to pick from. You have virtually endless options since this feature ties your content professional-designed templates for the background.
This feature for creating templates is an excellent benefit for those who don’t have a design background. It allows you to create presentations that appear professional when you don’t have any design background.
5. Ability to use the same functionality both online and Offline
PowerPoint provides you with the ability to work offline or online. If PowerPoint is installed on your computer, PowerPoint online, you can make and share basic presentations from your browser.
However, it is important to remember that the web-based version of PowerPoint does not have all the features users can access with desktop PowerPoint. If you’re looking for “normal” presentations, the web-based version is adequate and allows you to show your slide presentation from any location that you can access the internet.
To make use of all capabilities of PowerPoint you need to install the program on your desktop computer.
PowerPoint allows you to work offline or online which ever mode you feel is best for your particular presentation. A majority of PowerPoint users use both modes, depending on the type of presentation they’re making and the reason for it.
6. It allows for easy Collaboration and sharing with Team Members
PowerPoint is a great tool for sharing and collaboration with your team members when creating presentations as group. There are many options to choose from.
You can make your own presentation, and then email it to the team members to get feedback or edits. Also, you can work in the same presentation alongside other people using online PowerPoint and save the presentation you created on your desktop to the Cloud.
7. Option to Add a wide variety of Multimedia
PowerPoint offers tools that can make your presentation more exciting by incorporating multi-media. With PowerPoint you can make the same presentation include text, and the option of installing additional fonts, video clips and videos, background music, A voice of a narrationist explains the material displayed on the screen images to show the underlying trends, tables for comparing information tables, and tables to compare information.
There is no need for additional tools to make interesting presentations. Everything is built into PowerPoint. It is possible to add the different types of files into the presentation or incorporate the formats to the presentation.
8. It is suitable for advanced and beginning Users alike
The flexibility of PowerPoint allows for the fact that on one hand, people with a high level of design expertise aren’t disappointed by the tools for design and options provided by PowerPoint but in contrast, those who are just beginning and those who have no design background are able to create stunning presentations.
9. The price is affordable
PowerPoint is typically included in Microsoft Office. It is usually part of the Microsoft Office package and is included in the Microsoft Office one-off price or subscription. However, if you’re not an existing Microsoft Office user You can buy PowerPoint through the Microsoft Store for a fair price of $160.
After you’ve purchased PowerPoint you can utilize the program without additional charges for creating presentations and use them for non-commercial presentations. However, there is a licensing and relatively low annual charges for using PowerPoint presentations for commercial purposes.
10. It is suitable for teaching
A PowerPoint presentation during the class can be a great method of reiterating material that needs to be kept in mind.
With options like the ability recording your voice to accompany PowerPoint slides, it’s also simple to convert presentations utilized in the class into videos and then post them online. Students can then go over their work from the class from home.
PowerPoint presentations on the internet can occasionally be the only method to train and instruct students. When there is a Covid pandemic, for example classes are not always feasible and online classes are the only option to continue instructing.
A significant portion of these online meetings have been started with PowerPoint presentations.
11. Huge Online Community and Microsoft Support for Troubleshooting issues
Microsoft provides support 24 hours a day for PowerPoint users, and there are hundreds of articles online that explain how to solve problems. The vast crowd comprised of PowerPoint members is engaged on sites that assist fellow users in finding solutions to their issues.